Systems for Notaries & Commissioners for Oaths
Clear answers, the right appointment, and everything people need to bring.
Most people need a notary or commissioner once in a while, often on a deadline: a travel consent letter for a child flying next week, a statutory declaration for an insurer, certified copies for an application due Friday. Understandably, they aren't sure what to bring or what it costs. We build a booking system that answers those questions, books the right length of appointment and reminds people what to bring.
Common challenges
What slows down Notaries & Commissioners for Oaths
Documents signed a little too early
It's an easy mistake: someone signs at the kitchen table before the appointment. Now it needs to be redone, and the slot has to be rebooked.
No ID, wrong ID, expired ID
The rules are there for good reasons. Without a reminder, it's a repeat trip for them and an empty slot in your day.
"How much to notarize something?"
It depends: one signature, several signers, certified copies, a stack of pages. Explaining fees by phone takes time away from the appointments themselves.
"Do you take walk-ins?"
Are you appointment only? Open at lunch? Able to visit hospitals or seniors' homes? When the answers are online, people can book with confidence instead of calling around.
Rush jobs at awkward hours
Someone's flight leaves tomorrow morning and they need a signature tonight. When your evening availability is visible, they know they can ask.
The solution
The system we'd build for you
Booking by service type
Affidavits and statutory declarations, certified true copies, travel consent letters, signature witnessing, mobile visits. Each one books the right amount of time and shows its fee basis.
Prep reminders that prevent redo visits
Automatic texts before the appointment: bring government photo ID, bring the unsigned document, and make sure every signer attends.
Mobile visit requests
A form for home, office, hospital or care-home visits, with address, number of signers and timing, landing in a pipeline so nothing is missed.
A plain-English FAQ
What a commissioner can and can't do, when you need a lawyer instead, what to bring and how fees work.
Missed-call text-back
If you're mid-signing when the phone rings, the caller receives an automatic reply pointing them to online booking.
Review requests
A quick thank-you text after the appointment with a link to your Google profile.
Recommended package
Business System
Notary work is short appointments, lots of them, with careful rules about ID and documents. The Business System gives you online booking by service type, prep reminders that save repeat visits, and reviews, without anything that needs a portal.
Popular add-ons for Notaries & Commissioners for Oaths
Wherever you are
Just starting, growing or decades in.
Whether you haven't opened yet or you've been at it for decades, here's how we'd help at each stage.
Starting out
Just an idea, or brand new
Newly appointed and working on your own? Start Your Company covers the groundwork, including your domain, logo, email and online booking, so people searching for a commissioner nearby land on you.
Growing
Busy and getting busier
Adding mobile visits or a second commissioner means more variety in appointments. That's when service-type booking and a mobile-visit pipeline keep the calendar realistic.
Established
Years or decades in
If you've served the same neighbourhood for years, people already trust your name. We add online booking and reminders around the way you work, and keep phone bookings open for clients who prefer them.
An example
What it could look like in real life
An illustration of how it could work. The business and details are made up for the example.
Say you're a commissioner for oaths in Hamilton who also offers mobile appointments for seniors and hospital patients. Most of your day is short appointments, and a few each week get rebooked because someone forgot ID or signed early. We set up online booking by service type, automatic reminders listing what to bring, and a mobile-visit form with travel details. A FAQ page explains what you can witness and when someone needs a lawyer. After each visit, a short review request goes out.
Questions we get
FAQ
I'm a commissioner, not a notary. Can the site make that distinction clear?
Yes, and it should. Roles and powers differ by province, so we list exactly the services you're authorized to provide and point people elsewhere for the rest, so nobody books the wrong appointment.
Can I offer virtual appointments?
Only if the rules that govern your appointment allow it for the document in question. If they do, we can add video appointments to booking. Check with your appointing authority first.
Can clients pay when they book?
Yes, if you want. Prepayment works well for mobile visits; in-office appointments can pay on the day.
Do you keep copies of client documents?
No. The system handles booking and reminders. Documents and records stay with you, handled the way your rules require.
Free 15-minute call
Let's help every client arrive prepared.
Fifteen free minutes on the phone is all it takes to map out your booking setup.
- Booking by service type
- Prep reminders that prevent redo visits
- Mobile visit requests