Systems for Architects
One calm, secure home for every drawing set and decision.
An architecture project is a long conversation: programme, schematic design, design development, permits, construction documents, contract administration. Along the way you're coordinating clients, structural and mechanical consultants, contractors and the municipality, mostly by email. We build architecture firms a secure portal where drawings, decisions and status share one home, plus a website that attracts the projects you love doing.
Common challenges
What slows down Architects
"Which version is current?"
A client reviews a set two revisions old because it was the last one they could find, and their thoughtful comments end up on the wrong drawing.
Approvals that happen in passing
The client approved the cladding on a site walk. Months later, it's hard to find that decision in writing.
"Where are we with the permit?"
A fair question, asked often. The answer may be "still with the municipality," but someone still has to write that update.
Consultants on different threads
Structural, mechanical, electrical and landscape each have their own email chains, and keeping everyone aligned takes a lot of reply-all.
Inquiries outside your focus
The contact form brings kitchen refresh requests when you design custom homes and mid-rise multifamily. Each one still deserves a kind reply, and that takes time.
The solution
The system we'd build for you
Secure client and consultant logins
Each project gets its own space with permissions: clients see what they need to review, consultants see what they need to coordinate.
Drawing and document exchange
Upload sets by phase with clear revision labels. Old versions are archived, so the current set is always obvious.
Phase approvals with a paper trail
Clients sign off on schematic design, design development and key selections in the portal, with a timestamp and comments, so decisions are on record.
Project status board
Where each project sits, from programming through permit and construction, with milestones and what's waiting on whom.
Thoughtful project intake
An inquiry form with project type, site, scope, budget range and timeline, so you can see quickly which projects suit your practice.
A portfolio site with depth
Project pages organized by type with the story behind each design, drawings and photos where clients have agreed.
Automations between your tools
Notifications when new drawings are posted or approvals are waiting, connected to your project management and file storage tools where they allow it.
Recommended package
Custom Portal
Architecture runs on drawing sets, revisions, approvals and consultant coordination across months or years. A Custom Portal gives clients and consultants one secure place for documents, decisions and project status.
Popular add-ons for Architects
Wherever you are
Just starting, growing or decades in.
Whether you haven't opened yet or you've been at it for decades, here's how we'd help at each stage.
Starting out
Just an idea, or brand new
Leaving a larger firm to open your own studio? Through Start Your Company we set up the name, identity, domain, email and a portfolio site, so your first commissions are presented properly, and a portal can come later when projects multiply.
Growing
Busy and getting busier
As a studio adds staff and runs more projects in parallel, version control and consultant coordination get harder. That's the moment a portal with phase approvals earns its place.
Established
Years or decades in
A practice with decades of built work and long client relationships has a rich archive. We bring that portfolio forward online and introduce the portal on new projects first, leaving finished work untouched.
An example
What it could look like in real life
An illustration of how it could work. The business and details are made up for the example.
Picture a ten-person architecture practice in Vancouver's Mount Pleasant doing custom homes and small commercial projects. Clients get drawings by email, approvals happen on calls, and the principal answers regular "any update on the permit?" messages. We build a portal where each project has its current sets, a revision history, phase sign-offs and a status board. Consultants log in to their own projects only, and a new intake form helps sort inquiries by fit.
Questions we get
FAQ
Does this replace our document management or BIM tools?
No. We can work alongside tools like Revit or Bluebeam, and your file storage carries on as before. The portal is the client-facing layer, connected to your tools where they allow it.
Can contractors access it during construction?
Yes. Contractors can get access for RFIs, site instructions and the current construction set, with permissions you control.
Is it secure enough for client projects?
We build with access controls, private project spaces and sensible security practices, and you control who sees what. If a client has specific requirements, we'll review them with you.
How long does a portal take to build?
It takes more time than a website, because we map your phases and permissions first. We'll scope it on a call and give you a realistic timeline before anything starts.
Free 15-minute call
Let's bring your drawings, decisions and clients together in one place.
Start with a free 15-minute conversation about the way your projects run today.
- Secure client and consultant logins
- Drawing and document exchange
- Phase approvals with a paper trail