Systems for Daycares & Dayhomes
Families find care, and your waitlist stays calm.
Parents start looking for care before the baby's born, email five centres at once and then ask every month whether a spot's opened up. Meanwhile you're running a room of toddlers, not a sales office. We build daycares and dayhomes a site and system that books tours, keeps the waitlist honest and updates families without you typing the same reply at nap time.
Common challenges
What slows down Daycares & Dayhomes
"Any spots for a 14-month-old in September?"
The same email arrives daily, worded slightly differently. Each one needs checking against ratios, age groups and start dates you track in a spreadsheet, or your head.
A waitlist nobody trusts
Families don't know where they stand, so they call. When a spot opens, you dig through old emails to find who asked first and whether they still need it.
Tour scheduling by phone
Parents want to see the rooms, meet the staff and smell the lunch. Booking a tour can take three calls, and families who can't reach you may book a tour elsewhere first.
Fees, subsidies and paperwork confusion
Parents ask how fees work now, whether they qualify for help, what the enrolment package needs and when the deposit is due. You explain it again and again.
Photos of kids, carefully
You want families to see your space and programming, but you won't post children's faces without consent. Your site ends up empty instead.
The solution
The system we'd build for you
Programs, ages and hours, clearly
Infant, toddler, preschool, out-of-school care or a mixed-age dayhome, with hours, ratios, meals and a typical day laid out in plain language.
Tour booking
Parents pick a tour time online and get a confirmation and reminder. You set the windows around nap and pickup.
Waitlist pipeline
An application form capturing child's age, desired start date and days needed, feeding a waitlist you can sort by age group and date. Families get an automatic confirmation of where things stand.
Spot-available messages
When a space opens, message matching families in order and track who said yes, no or not yet.
Enrolment follow-ups
Automated reminders for the enrolment package, deposit and start-day checklist, so you aren't chasing forms.
Fees and funding FAQ
A page explaining your fees and pointing families to official provincial and federal information on fee reductions and subsidies, so they get it from the source.
Photo-safe gallery
Rooms, play yard, art and meals photographed without faces, so the place shines while privacy stays intact.
Recommended package
Business System
Childcare runs on tours, waitlists, enrolment paperwork and constant parent questions. Business System gives you tour booking, a waitlist pipeline and automatic updates. Day-to-day parent apps stay what they are.
Popular add-ons for Daycares & Dayhomes
Wherever you are
Just starting, growing or decades in.
Whether you haven't opened yet or you've been at it for decades, here's how we'd help at each stage.
Starting out
Just an idea, or brand new
Opening a dayhome or new centre while you work through your provincial licensing? Our Start Your Company package can name and brand the program, register the domain, build the site and set up email, plus tour booking and a waitlist form for your first families.
Growing
Busy and getting busier
Adding rooms, out-of-school care or a second location? We sort the waitlist by site and age group so the right families hear first when a spot opens.
Established
Years or decades in
When you're now caring for the children of children you once cared for, word of mouth is your foundation. We protect that and modernize tours and enrolment gently, keeping the routines your staff and families rely on.
An example
What it could look like in real life
An illustration of how it could work. The business and details are made up for the example.
Say you run a licensed daycare in Hamilton with infant, toddler and preschool rooms and a waitlist on a spreadsheet. Parents email weekly asking where they stand. We build a site with program and hours pages, online tour booking, and a waitlist form that captures age, start date and days. Families get an automatic confirmation, and when a toddler spot opens you message the right families in order. Enrolment paperwork reminders go out on their own, and your weekly view shows tours booked and spots filled.
Questions we get
FAQ
We already use a parent app for daily reports. Does this replace it?
No. Parent apps handle daily reports and messaging with enrolled families, and we can work alongside tools like Lillio or Brightwheel. We handle everything before enrolment: tours, waitlist, applications and follow-ups.
I run a dayhome out of my house. Is this too much?
It scales down. A dayhome might just need a simple site, a tour booking link and a short waitlist form, with your address shared only after you confirm a tour.
Can parents see their waitlist position?
We can send status updates automatically and keep the order clear on your end. Whether you share exact positions is your call.
Will you post photos of the children?
Only if you have consent and want to. We default to faces-free photos of your rooms, materials and activities.
Free 15-minute call
September enrolment can feel calmer.
Book a free 15-minute call about your tours and waitlist.
- Programs, ages and hours, clearly
- Tour booking
- Waitlist pipeline